About Procurement and Contracting Services

The Procurement and Contracting Services Division actively generates competition for City contracts by advertising bids and requests for proposals for larger purchases and soliciting quotes for smaller purchases. The division oversees all procurement activities and related contract preparations, monitors compliance with applicable procurement laws, and maintains records of vendor performance.

Procurement and Contracting Services is a centralized agency for all procurement and related contracts in the City. The division sets and implements policies and procedures to facilitate compliance with applicable procurement laws and competitive pricing.

It fulfills a service function and a control function. As a service provider, Procurement and Contracting Services staff work with other City departments to plan and manage the procurement of services, equipment and supplies. The division manages the overall procurement process from advertising a public bid to awarding the contract. Once a contract is awarded, the department that is requesting the services or supplies manages the contract.

In its control function, Procurement and Contracting Services reviews all requisitions and proposed contract amendments to ensure compliance with applicable laws. The division works with the other City departments to ensure that the specifications and contract terms and conditions are written to provide the most effective contract administration.

  • Open Bids

  • Closed Bids

Some bids may require Adobe Acrobat Reader .

It is the contractor's responsibility to make certain they have received any/all addenda relating to their bid prior to the bid opening date.

It is the Contractors' responsibility to make certain they have received any/all addenda relating to their bid prior to the bid opening date. You can find addenda by clicking on the “Addenda” sub-folder in the directory for the project you are bidding. If you have registered with the Purchasing Department for a specific project, you will be notified via e-mail when and if any addenda are available. You are strongly encouraged to check this web-page often for any addenda related to the project(s) for which you have downloaded bid documents, drawings, and specifications.

Bid forms and information concerning bid surety, performance bond, minimum wage rates and bid specifications are available in the Purchasing Department, 93 Highland Avenue, Somerville, MA 02143 or by calling 617-625-6600 ext. 3400 or faxing 617-625-1344.

Separate awards will be made for these items and the right is reserved to reject any and all bids, and to make awards as may be determined to be in the best interest of the City as authorized by Mass Law.

To be placed on the City's vendor list, please mail information about your company to the address above or e-mail: purchasing@somervillema.gov.

Bid Numbersort descending Title Bid Notice Release Date Bid Package Instructions Addenda Bid Deposit Pre-Bid Site Visit Opening Date
REBID RFP 23-05 Appraisal Services on an As-Needed Basis Bid Notice 10/05/2022 PDF icon REBID RFP 23-015 Appraisal Services on an As-Needed Basis.pdf 10/19/2022 - 2:00pm
REBID IFB 23-14 REBID IFB 23-14 On-call Plumbing Repairs for the Municipal Buildings 10/04/2022 PDF icon REBID_IFB_23-07_On-call_Plumbing_Repairs_for_the_Municipal_Buildings.pdf Live Bid Opening via Zoom (link is in the Bid Package) 5% of the Total Bid Amount 10/18/2022 - 1:00pm
RFA 23-15 Snow Plowing Vendor Intake Package FY23 Bid Notice 10/03/2022 PDF icon Somerville RFA 23-15 Snow Plowing 2022-2024.pdf 10/17/2022 - 4:00pm

Bid Numbersort descending Title Opening Date Bid Package Addenda Bid Results Awarded To
RFQ 2023-03 V2 Request for Quotes - City Hall Records Inventory 09/28/2022 - 2:00pm PDF icon City of Somerville Request for Quotes 2023-03 V2 - Records Inventory Management.pdf
IFB 23-14 IFB 23-14 Printing and Mailing of Water Bills 09/29/2022 - 2:00pm PDF icon IFB_23-14_Printing_and_Mailing_of_Water_Bills.pdf
REBID RFP 22-28 REBID RFP 22-28 Chief of Police Search Consultant 09/26/2022 - 2:00pm PDF icon REBID RFP 22-28 Chief of Police Search Consultant.pdf
RFP 23-13 RFP 23-13 On-Call Consultant for Facilitation and Mediation Services 09/15/2022 - 2:00pm PDF icon RFP 23-13 On-Call Consultant for Facilitation and Mediation Services.pdf
RFP S2023-06 RFP S2023-06 Consultant for the Search and Hiring of a Superintendent for Somerville Public Schools 09/20/2022 - 4:00pm
IFB 23-12 IFB 23-12 Rodent Capturing Services, Data Collection, and Reporting 09/07/2022 - 1:00pm PDF icon IFB 23-12 Rodent Capturing Services, Data Collection and Reporting.pdf
RFP 23-11 RFP 23-11 Crash Recovery Services 08/31/2022 - 2:00pm PDF icon RFP 23-11 Crash Recovery Services.pdf
RFP 23-04 RFP 23-04 Real Estate and Personal Property Tax Bill Service 09/07/2022 - 2:00pm PDF icon RFP 23-04 Real Estate and Personal Property Tax Bill Services.pdf
RFP 23-10 RFP 23-10 Climate Action Plan Update & Analysis 09/29/2022 - 2:00pm PDF icon RFP 23-10 Climate Change Action Plan Update and Analysis.pdf
IFB 23-09 IFB 23-09 West Somerville Neighborhood School - Schoolyard Improvements 09/01/2022 - 3:00pm PDF icon IFB_23-09_West _Somerville_Neighborhood_School_-_Schoolyard_Improvements.pdf
PDF icon Bid Holders List-IFB 23-09.pdf

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